Executive Virtual Assistant | Admin and Operations Support

Tech-savvy and reliable Virtual Assistant with 3+ years of experience providing remote administrative, marketing, operations, and content support to online businesses, coaches, and digital entrepreneurs. I help business owners stay organized and focus on growth by managing daily operations, content, and digital platforms.

Contact

<aside> <img src="/icons/mail_gray.svg" alt="/icons/mail_gray.svg" width="40px" /> [email protected]

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<aside> <img src="/icons/phone-call_gray.svg" alt="/icons/phone-call_gray.svg" width="40px" /> +63 997 245 4141

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<aside> <img src="attachment:fa74bf89-71d0-4cf0-a615-26eedf1455ee:174857.png" alt="attachment:fa74bf89-71d0-4cf0-a615-26eedf1455ee:174857.png" width="40px" /> linkedin.com/gillynvs

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Skill Set

Tools & Software

💻Operations & Admin: ClickUp, Trello, Airtable, Monday.com, Notion, Google Workspace, Microsoft Office, Slack, LastPass, 📊 Marketing & CRM: GoHighLevel (GHL), Flodesk, MailerLite, Kajabi, WordPress, New Zenler, AttractWell, Squarespace, HubSpot CRM 📷 Content & Creative: Descript, Canva, CapCut, Meta Business Suite, Sprout Social 🖥️ Al & Automation: Claude Al, ChatGPT, Gemini Al, Google Al Studio

Education

<aside> <img src="/icons/graduate_gray.svg" alt="/icons/graduate_gray.svg" width="40px" /> Diploma in Tourism and Events Management

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<aside> <img src="/icons/map-pin_gray.svg" alt="/icons/map-pin_gray.svg" width="40px" /> STI College Naga

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Services Offered

Services

Work Experience

<aside> <img src="/icons/user_gray.svg" alt="/icons/user_gray.svg" width="40px" /> Intake Specialist / Content Support Assistant Storyy | Oct. 2023 - Feb. 2026

• Processed raw client video files by adding timestamps and cleaning content using Descript.
• Organized and combined video clips according to client instructions for efficient content production.
• Managed digital assets and ensured proper file organization for production workflows.
• Utilized AI tools such as ChatGPT, Gemini, and Google DeepMind to assist with content processing and workflow efficiency
• Provided additional administrative and content support tasks as required by the team. </aside>

<aside> <img src="/icons/user_gray.svg" alt="/icons/user_gray.svg" width="40px" /> Virtual Assistant / Social Media & Admin Support (Part-time) The Conscious Sanctuary | Jul. 2023 – Apr. 2025

• Managed content scheduling and publishing across social media platforms.
• Responded to direct messages and comments to maintain consistent audience engagement.
• Edited podcast episodes and repurposed long-form content into short-form promotional clips.
• Created and managed landing pages and email sequences in Flodesk, including newsletter setup and scheduling.
• Provided administrative support, including research, document formatting, data entry, and client workbook preparation. </aside>

<aside> <img src="/icons/user_gray.svg" alt="/icons/user_gray.svg" width="40px" /> Administrative Assistant Lifestyle Lobbyist | May 2023 - Aug. 2023

• Provided remote administrative support, including digital file organization and record management.
• Assisted with basic graphics, reels editing, and social media uploads.
• Maintained employee attendance records and assisted with payroll documentation.
• Coordinated with suppliers and supported event planning logistics.
• Managed POS-related documentation and internal records. </aside>

<aside> <img src="/icons/user_gray.svg" alt="/icons/user_gray.svg" width="40px" /> General Virtual Assistant (Part-time) ZJ Means Business | Aug. 2022 - Dec. 2023

• Edited podcast and workshop recordings for online content distribution.
• Scheduled social media posts and organized digital marketing assets.
• Maintained file systems and assisted with CRM and website updates.
• Conducted online research, data entry, and administrative support tasks. </aside>

<aside> <img src="/icons/user_gray.svg" alt="/icons/user_gray.svg" width="40px" /> Virtual Assistant / Executive & Social Media Support Best Business Coach | May 2022 - May 2023

• Served as the right-hand support to the business owner, assisting with administrative, operational, and day-to-day business tasks.
• Edited podcast episodes and repurposed long-form content into short-form clips for social media.
• Designed basic marketing graphics in Canva and assisted with newsletter and email marketing preparation.
• Managed and updated the client’s business coaching website, including organizing digital resources and workbooks.
• Assisted with calendar management, research, document organization, and event coordination. </aside>

Work Examples

Portfolio Items

Testimonials

I’ve had the pleasure of working with Gillyn for almost two years…

I’ve had the pleasure of working with Gillyn for almost two years. Her support goes far beyond task completion—she brings creativity, dedication, and a deep understanding of my brand and vision to everything she touches. From designing stunning graphics and workbooks to drafting well-crafted emails in Flodesk, she consistently delivers high-quality work with attention to detail. Her video editing for reels has helped elevate my online presence, and her ability to research, take initiative, and manage shifting priorities makes her a true asset.

I trust her completely and deeply appreciate her commitment, professionalism, and the heart she brings into our collaboration. My business wouldn’t be where it is today without her steady support behind the scenes.

<aside> <img src="/icons/remove_gray.svg" alt="/icons/remove_gray.svg" width="40px" /> Adele, Founder of The Conscious Sanctuary

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She was very flexible in the type of work she took on…

I worked with Gillyn on a variety of tasks, including website updates, video editing for course content, and administrative support for my business.

She was very flexible in the type of work she took on and was willing to accommodate the time difference when needed, which was very helpful considering I am in the CEST timezone. Gillyn helped me complete several projects and provided support across different areas of my business.

I really appreciated her support and her ability to contribute to different areas of my business. Thank you, Gillyn.

<aside> <img src="/icons/remove_gray.svg" alt="/icons/remove_gray.svg" width="40px" /> ZJ, Founder of The ZJ Means Business

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I highly recommend her…

Gill consistently delivers high-quality work and ensures that every task is completed on time. Her strong organizational skills and ability to manage multiple responsibilities with accuracy have been invaluable to our team. One of her standout qualities is her initiative—she doesn’t wait for instructions but takes action to improve processes and keep things running smoothly.

Gill brings a positive attitude that uplifts the whole team, and her professionalism and reliability make her a joy to work with. I have full confidence in her ability to drive projects forward, and I highly recommend her to anyone looking for a dedicated and top-performing team member.

<aside> <img src="/icons/remove_gray.svg" alt="/icons/remove_gray.svg" width="40px" /> Angel, Lifestyle Lobbyist’s former Executive Assistant

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